PRIVACY POLICY
Last Updated: January 2026
Hauppauge Swimming is committed to protecting the privacy of our swimmers and their families. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our website and register for our programs.
1. What Information We Collect
When you register for our swim programs, we collect the following information:
- Parent/guardian name, email address, and phone number
- Swimmer name and date of birth
- Emergency contact information
- Any relevant medical or health information you choose to provide
2. How We Use Your Information
We use the information we collect to:
- Process and manage swim program registrations
- Communicate with you about schedules, practice times, and program updates
- Contact you or emergency contacts in case of an emergency
- Place swimmers in age-appropriate and skill-appropriate groups
- Comply with USA Swimming requirements and regulations
3. How We Protect Your Information
We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. Our registration data is stored securely and access is limited to authorized coaches and administrative staff who need the information to operate our programs.
4. Children's Privacy
We are committed to complying with the Children's Online Privacy Protection Act (COPPA). We do not knowingly collect personal information directly from children under 13. All registration information for minor swimmers is collected from and with the consent of their parent or legal guardian. Parents and guardians have the right to review, update, or request deletion of their child's information at any time.
5. Third-Party Services
We use Google Sheets to manage registration data. Google's privacy practices are governed by their own privacy policy. We do not sell, trade, or otherwise transfer your personal information to outside parties for marketing purposes.
6. Your Rights
You have the right to:
- Access the personal information we hold about you or your child
- Request correction of any inaccurate information
- Request deletion of your information (subject to legal and operational requirements)
- Opt out of non-essential communications
To exercise any of these rights, please contact us using the information below.
7. Contact Us
If you have questions about this Privacy Policy or wish to make a request regarding your personal information, please contact us.
This privacy policy may be updated from time to time. We will notify registered families of any significant changes via email.